Administrative Assistant, Global Consumer Marketing - Fashion Industry Opportunity - (New York)
Posted: Monday, September 18, 2017 12:16 AM
Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty Description SUMMARY: Manage the Office of the VP, Consumer Marketing, Tom Ford Beauty to ensure effective ongoing operations. ACCOUNTABILITIES: Manage calendar including domestic and international travel and scheduling and prioritization of daily meetings. Arrange all travel to include: itineraries, agendas, and visas. Provide the necessary administrative support to ensure effective and efficient meetings: prepare meeting agendas and issue meeting minutes when required, gather and organize meeting materials in advance, reserve conference rooms and work with Office Services for room setups, audio-visual needs, security, transportation of materials, catering, etc. Manage part-time assistant to effectively delegate and prioritize broad range of business activities. Prepare and organize itineraries for incoming visitors; receive external visitors and ensure they are properly escorted at all times. Maintain up to date appointments, requests and agendas for events on calendar. Handle incoming telephone calls and take action as required; proactively handle any routine matters. Bring together the Tom Ford Beauty administrative team to maximize efficiencies, drive collaboration and increase proactive communication. Manage event RSVPs, restaurant and car service reservations. Partner with VP to draft and generate appropriate correspondence required. Review all mail. Handle expense reporting using GERS. Order office supplies and handle other office related procurement activities as needed. QUALIFICATIONS: College/University graduate required. 0-2+ years in a corporate environment providing administrative support for a top executive level. Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence. Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner. Communication skills: possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally. Excellent interpersonal skills. Work collaboratively with all functions and departments within the organization. Advanced computer skills including Microsoft applications Outlook, Word, Excel, PowerPoint. Must be comfortable working with diverse personalities in a highly complex, fast moving business environment. A positive and calm demeanor. International experience an asset. Display professionalism, diplomacy and discretion when handling matters of a confidential nature.
• Location: Other
• Post ID: 134159752 nyother