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Posted: Thursday, February 8, 2018 12:07 PM

New York Life Insurance Company ("New York Life" or "the company") is the largest mutual life insurance company in the United States*. Founded in 1845, New York Life is headquartered in New York City, maintains offices in all fifty states, and owns Seguros Monterrey New York Life in Mexico. New York Life is one of the most financially strong and highly capitalized insurers in the business. The company reported 2016 operating earnings of $1.954 billion. Total assets under management at year end 2016, with affiliates, totaled $538 billion. As of year-end 2016, New York Life's surplus was $23.336 billion**. New York Life holds the highest possible financial strength ratings currently awarded to any life insurer from all four of the major ratings agencies: AM Best, A++; Fitch AAA; Moody's Aaa; Standard & Poor's AA+. (Source: Individual Third Party Ratings Report as of 8/17/16). Financial strength, integrity and humanity-the values upon which New York Life was founded-have guided the company's decisions and actions for over 170 years. This challenging role as a Senior Administrative Assisatnt will support the senior level executive over Third Party Distribution (TPD) Service Operations and the overall department, as applicable. The qualified candidate will work well in a team-environment while providing total support to the executive in all aspects of their role. The role requires a high attention to detail as well as exposure to confidential information. Responsibilities will include, but not be limited to: Maintaining the overall support of the executive, including high volume phone coverage, complex business calendar and correspondence in a timely and professional manner. Handle registration and coordination of company representation for the Vice President and her staff for outside seminars/conferences. Maintain current employees’ personnel files and personnel records for the service teams Maintain attendance records on SAP for service teams within the department. Coordinate special events and catering services for seminars and training classes internally. Coordinate meetings, conference calls, video conferencing and travel arrangements (as applicable) with high attention to detail and follow-up. Provide status updates on all projects and handle expense reports, tracking and reporting for the department as well as assisting with the day-to-day operations. Coordinate all document tracking and retention while ensuring their accessibility. Liaise within the department, across the organization and with external partners/vendors/associations. Coordinate efforts to ensure that projects are delivered on time and schedules are adhered to on a daily/weekly basis. Operate as the department contact to on-board new/transferred/promoted employees with access codes, business cards, set-up, etc. Supporting department with the creation of presentation packages and reports for meetings Route incoming phone calls and messages and/or assist callers to appropriate people/areas Responsible for paying invoices for the department Orders office supplies and maintains department inventory Reviews and distributes mail as appropriate Handles Ad-hoc projects and assignments as the business dictates Scope of the Role (Impact & Clients) Capable of interacting and effectively working with senior executives, team members within the department, with employees throughout New York Life, as well as with external business partners/contacts. This individual will be empowered to act on behalf of the executive(s) and will truly be a partner on all day-to-day operations. Desired Qualifications: High School Diploma, Bachelors Degree preferred 5+ years as an Administrative Assistant in a corporate environment Exceptional interpersonal and communication (verbal and written) skills Excellent organizational skills with a high attention to detail Ability to multitask and set priorities Detail oriented with strong follow-up skills Strong work ethic Flexibility in a fast-paced corporate environment. Team player with the ability to work independently, demonstrate initiative and exercise good judgment Ability to collaborate and establish strong relationships with all levels of the organization. A willingness to work overtime, as necessary Solid proficiency with Microsoft Word, Excel, Access, PowerPoint and Outlook. SF:EF-AD1 SF:LI-AD1 EOE M/F/D/V If you have difficulty using or interacting with any portions of this Web site due to incompatibility with an Assistive Technology, if you need the information in an alternative format, or if you have suggestions on how we can make this site more accessible, please contact us at: (212) 576-5811. * Based on revenue as reported by "Fortune 500, ranked within Industries, Insurance: Life, Health (Mutual)," Fortune Magazine, June 17, 2016. See for methodology. ** Total surplus, which includes the Asset Valuation Reserve, is one of the key indicators of the company's long-term financial strength and stability and is presented on a consolidated basis of the company. 1. Operating earnings is the key measure use by management to track Company's profitability from ongoing operations and underlying profitability of the business. This indicator is based on generally accepted accounting principles in the US (GAAP), with certain adjustments Company believes to be appropriate as a measurement approach (non GAAP), primarily the removal of gains or losses on investments and related adjustments. 2. Assets under management represent Consolidated Domestic and International insurance Company Statutory assets (cash and invested assets and separate account assets) and third party assets principally managed by New York Life Investment management Holdings LLC, a wholly owned subsidiary of New York Life Insurance Company.


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