Posted: Friday, August 4, 2017 9:43 PM
The Office Coordinator is responsible for organizing and supporting general office operations and performs a wide range of administrative and clerical duties. This position demonstrates a high degree of customer service and ensures best practices are carried out in order to achieve organizational effectiveness and efficiency.ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:Greets all visitors, clients, vendors or examinees of the company and directs them appropriately.Answers multiple phone lines in a professional and courteous manner. Screens each call by obtaining the callersA? name and nature of the call, then routes the call appropriately.Responsible for organizing office functions including company meetings, coordinating conference room and/or office space schedules and ensuring all necessary materials and/or equipment is distributed.Works directly with management on various tasks including calendar management, travel arrangements, expense tracking and or special projects as needed.Prepare and modify documents including correspondence, reports, drafts, memos and municates regularly with all departments, including Operations, Sales and Marketing, Accounting, Human Resources and IT to provide general administrative and or clerical support.Delivers incoming faxes, mail and/or packages to the appropriate person upon receipt and processes outgoing mail daily.Responsible for ensuring all office equipment is operational and maintained as needed.Controls office inventory and places supply orders when needed.Performs general clerical duties such as typing, filing, emailing, and proofreading as required.Oversees the cleanliness of all common areas and reports any issues or repairs needed to management.Promotes effective and efficient utilization of all company resources and supplies.Performs other duties as assigned.PROFESSIONAL COMPETENCIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCEHigh school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. QUALIFICATIONS Must possess complete knowledge of general computer, fax, copier, scanner, and telephoneMust be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PowerPoint and the Internet.Must be a qualified typist with a minimum of 45 W.P.MAbility to follow instructions and respond to managementsA? directions accurately and efficiently.Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.Must be able to work independently with minimal supervision, prioritize work activities and use time efficiently.Must be able to maintain confidentiality.Must be able to demonstrate and promote a positive team :oriented environment.Must be able to stay focused and concentrate under normal or heavy distractions.Must be able to work well under pressure and or stressful conditions.Must possess the ability to manage and direct change, delays, or unexpected events appropriately.Demonstrates reliability and abides by the company attendance policy.Must maintain a professional and clean appearance at all times consistent with company standards.
• Location: hauppauge, Other
• Post ID: 124520318 nyother