Posted: Thursday, August 17, 2017 4:41 AM
JLL is seeking a Facilities Coordinator in NYC, NY. The Facilities Coordinator will provide general overall FM support services including continuous Management of the NYC violations program, Payment of violation invoices, management of third party legal response to court hearings, and management of the work order system in relation to the court hearings. Work with members of the Facilities Management team to manage violation resolution. Preparation of Quarterly ECB violations reports, summarizing spending and savings across various violation types and generation of an annual ECB violations summary report are standard requirements of the position. Other clerical duties will be assigned as required. Essential Duties and ResponsibilitiesAssist Facility Management Team with violations management and remediation of fines on behalf of the entire account.Process violation fines and various permit fees for payment.Maintain violations data banks and online violations files as directed.Manage our third party legal partner to attend required hearings in the North East Region. Maintain records on hearing outcomes.Generate Quarterly and annual ECB violations reports for JLL Sr. Management for reporting to Capital One. Track ECB spend and savings data on an ongoing basis.Work closely with our third party trash hauling vendor to ensure that violations incurred and under their area of responsibility are captured, and that payment for those fines are not incurred by Capital one.Must have the ability to search the NYC violations system and pull real time information regarding outstanding fines including actual amounts due to the agencies.Must be able to travel to NYC offices as need for payment of violations or paperwork submission.Must have the ability to work overtime as required in order to meet deadlines.Coordinate meeting events in support of the client or JLLProvide support for meetings and conference room reservations as needed and directedAct as an interface with corporate offices, client, visitors and guestsEnsure appropriate follow up with violation issues are completed and documented.Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruptionAssist with researching, analyzing and reporting Required Knowledge, Skills and Abilities2+ years' experience with Facility or Property managementSuperior customer service skills and orientationAbility to maintain professionalism at all times under stressful situationsAbility to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative styleMust be proficient at Excel Spreadsheets and have capability of customizing administrative reportsAssociates degree in facilities management, building, business or other related field or equivalent experience. About JLL JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. A Fortune 500 company, JLL helps real estate owners, occupiers and investors achieve their business ambitions. In 2016, JLL had revenue of $6.8 billion and fee revenue of $5.8 billion and, on behalf of clients, managed 4.4 billion square feet, or 409 million square meters, and completed sales acquisitions and finance transactions of approximately $136 billion. At the end of the first quarter of 2017, JLL had nearly 300 corporate offices, operations in over 80 countries and a global workforce of more than 78,000. As of March 31, 2017, LaSalle Investment Management had $58.0 billion of real estate under asset management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com. JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas. As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business. Our values define who we are, underscore our commitment to clients and provide direction for everything we do. Our unique culture has been recognized by industry experts and our peers. We are: * A "best company to work for' in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong * World's Most Ethical Companies from Ethisphere Institute for seven consecutive years * America's 100 Most Trustworthy Companies from Forbes Magazine * #1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com. Information Security Statement Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm's corporate policies. Employees granted access to the firm's information technology are expected to follow the firm's guidance designed to promote best practices for information security, data privacy and the appropriate use of technology systems. JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit www.JLL.com for additional information on JLL's commitment to equal opportunity.
• Location: Other
• Post ID: 128025378 nyother